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III. DOCUMENTS We recommend the Mexican exporter supply the following documents: 1. Invoice. This document must include the following data: Date, invoice number, seller, buyer, description of merchandise, commercial or technical, country of origin, line item values, subtotal and total, weight in kilograms per line item or shipment terms, trailer number or railcar numbers. 2. Packing List 3. Analysis, if required by shipment and/or custom regulations. 4. Copy of the freight bill or carriers Bill of Lading. 5. If claiming NAFTA, a NAFTA Certificate of Origin is required to be filled before the shipment arrival or prior to importation. 6. Letter of Instructions which must include an overview of the invoice, routing instruction in the U.S. when not a true door to door shipment and, if needed, special instructions. These documents should be faxed 24 to 36 hours before shipments arrive to the border in order to prepare and pre-file your shipments at Customs for a non-hassle importation. In the event of railroad movement, it would be advisable to send documents at least 36 to 72 hours before shipment arrival, to prevent demurrage and penalties at the railroad station at the cost of importer.
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